Writing Centre

Business Letter Template
Return address

The date
Recipients address

Attention line (Optional)
Salutation
Subject line (Optional)
Body of the letter
First paragraph
State the purpose of the letter. Come right to the point.
This is NOT like an essay intro. “I am writing to ……”
Second paragraph
Fill in the necessary background. Add and explain without unnecessary information. Stick to the
facts.
Third paragraph
Give your call to action. Be clear and specific. NOT like an essay conclusion. Depending on your
letter’s purpose, this paragraph may summarize; recommend a course of action; make a specific request;
present your qualification; etc.
Of course, each business letter has its own purpose: make a complaint, request information, respond to
a sales inquiry, apply for a job, etc.

Complimentary Closing
Signature
Your Name

© Sara Wolfe