[Date,  Month,  Year]                                              

[Candidate  Name]  
[Address  Line  1]  
[Address  Line  2]  
[City],  [State]  [Pincode]  

Subject:  Appointment  for  post  of  [Designa7on]  

Dear  [Mr.]  [Candidate  Name],  
We  are  pleased  to  oﬀer  you,  the  posiCon  of  [DesignaCon]  with  [Company  name]  (the  
‘Company’)  on  the  following  terms  and  condiCons:  

1.  Commencement  of  employment  
Your  employment  will  be  eﬀecCve,  as  of  [StarCng  Date,  Month,  Year]  

2.  Job  7tle  
Your  job  Ctle  will  be  [DesignaCon],  and      you  will  report  to  [Mr.]  [Name],  [Supervisor  
DesignaCon].  

3.  Salary  
Your  salary  and  other  beneﬁts  will  be  as  set  out  in  Schedule  1,  hereto.  

4.  Place  of  pos7ng  
You  will  be  posted  at  [City,  State].  You  may  however  be  required  to  work  at  any  place  
of  business  which  the  Company  has,  or  may  later  acquire.  

5.  Hours  of  Work  
The  normal  working  days  are  [Start  Day]  through  [End  Day].  You  will  be  required  to  
work   for   such   hours   as   necessary   for   the   proper   discharge   of   your   duCes   to   the  
Company.  The  normal  working  hours  are  from  [Start  Time]  to  [End  Time]  and  you  are  

expected  to  work  not  less  than  [Number  of  Hours]  hours  each  week,  and  if  necessary  
for  addiConal  hours  depending  on  your  responsibiliCes.  

6.  Leave/Holidays  
6.1  You  are  enCtled  to  casual  leave  of  [Casual  Leave]  days.  
6.2  You  are  enCtled  to  [Sick  Leave]  working  days  of  paid  sick  leave.  
6.3  The  Company  shall  noCfy  a  list  of  declared  holidays  in  the  beginning  of  each  year.    

7.  Nature  of  du7es  
You  will  perform  to  the  best  of  your  ability  all  the  duCes  as  are  inherent  in  your  post  
and  such  addiConal  duCes  as  the  company  may  call  upon  you  to  perform,  from  Cme  
to  Cme.  Your  speciﬁc  duCes  are  set  out  in  Schedule  II  hereto.  

8.  Company  property  
You   will   always   maintain   in   good   condiCon   Company   property,   which   may   be  
entrusted   to   you   for   oﬃcial   use   during   the   course   of   your   employment   and   shall  
return   all   such   property   to   the   Company   prior   to   relinquishment   of   your   charge,  
failing  which  the  cost  of  the  same  will  be  recovered  from  you  by  the  Company.  

9.  Borrowing/accep7ng  giRs  
You   will   not   borrow   or   accept   any   money,   giZ,   reward   or   compensaCon   for   your  
personal   gains   from   or   otherwise   place   yourself   under   pecuniary   obligaCon   to   any  
person/client  with  whom  you  may  be  having  oﬃcial  dealings.  

10.  Termina7on  
10.1  Your  appointment  can  be  terminated  by  the  Company,  without  any  reason,  by  
giving   you   not   less   than   [NoCce]   months’   prior   noCce   in   wriCng   or   salary   in   lieu  
thereof.  For  the  purpose  of  this  clause,  salary  shall  mean  basic  salary.  
10.2  You  may  terminate  your  employment  with  the  Company,  without  any  cause,  by  
giving   no   less   than   [Employee   NoCce]   months’   prior   noCce   or   salary   for   unsaved  
period,  leZ  aZer  adjustment  of  pending  leaves,  as  on  date.  
10.3   The   Company   reserves   the   right   to   terminate   your   employment   summarily  
without   any   noCce   period   or   terminaCon   payment,   if   it   has   reasonable   ground   to  

believe   you   are   guilty   of   misconduct   or   negligence,   or   have   commi^ed   any  
fundamental  breach  of  contract  or  caused  any  loss  to  the  Company.    
10.  4  On  the  terminaCon  of  your  employment  for  whatever  reason,  you  will  return  to  
the   Company   all   property;   documents   and   paper,   both   original   and   copies   thereof,  
including   any   samples,   literature,   contracts,   records,   lists,   drawings,   blueprints,  
le^ers,  notes,  data  and  the  like;  and  ConﬁdenCal  InformaCon,  in  your  possession  or  
under  your  control  relaCng  to  your  employment  or  to  clients’  business  aﬀairs.    

11.  Conﬁden7al  Informa7on  
11.  1  During  your  employment  with  the  Company  you  will  devote  your  whole  Cme,  
a^enCon  and  skill  to  the  best  of  your  ability  for  its  business.  You  shall  not,  directly  or  
indirectly,   engage   or   associate   yourself   with,   be   connected   with,   concerned,  
employed   or   engaged   in   any   other   business   or   acCviCes   or   any   other   post   or   work  
part  Cme  or  pursue  any  course  of  study  whatsoever,  without  the  prior  permission  of  
the  Company.  
11.2   You   must   always   maintain   the   highest   degree   of   conﬁdenCality   and   keep   as  
conﬁdenCal   the   records,   documents   and   other   ConﬁdenCal   InformaCon   relaCng   to  
the  business  of  the  Company  which  may  be  known  to  you  or  conﬁded  in  you  by  any  
means   and   you   will   use   such   records,   documents   and   informaCon   only   in   a   duly  
authorized   manner   in   the   interest   of   the   Company.   For   the   purposes   of   this   clause  
‘ConﬁdenCal   InformaCon’   means   informaCon   about   the   Company’s   business   and  
that  of  its  customers  which  is  not  available  to  the  general  public  and  which  may  be  
learnt  by  you  in  the  course  of  your  employment.  This  includes,  but  is  not  limited  to,  
informaCon   relaCng   to   the   organizaCon,   its   customer   lists,   employment   policies,  
personnel,   and   informaCon   about   the   Company’s   products,   processes   including  
ideas,   concepts,   projecCons,   technology,   manuals,   drawing,   designs,   speciﬁcaCons,  
and  all  papers,  resumes,  records  and  other  documents  containing  such  ConﬁdenCal  
InformaCon.  
11.3   At   no   Cme,   will   you   remove   any   ConﬁdenCal   InformaCon   from   the   oﬃce  
without  permission.  
11.4  Your  duty  to  safeguard  and  not  disclose  ConﬁdenCal  InformaCon  will  survive  the  
expiraCon   or   terminaCon   of   this   Agreement   and/or   your   employment   with   the  
Company.  

11.5   Breach   of   the   condiCons   of   this   clause   will   render   you   liable   to   summary  
dismissal   under   clause      above   in   addiCon   to   any   other   remedy   the   Company   may  
have  against  you  in  law.  

12.  No7ces  
NoCces  may  be  given  by  you  to  the  Company  at  its  registered  oﬃce  address.  NoCces  
may  be  given  by  the  Company  to  you  at  the  address  inCmated  by  you  in  the  oﬃcial  
records.  

13.  Applicability  of  Company  Policy  
The   Company   shall   be   enCtled   to   make   policy   declaraCons   from   Cme   to   Cme  
pertaining   to   ma^ers   like   leave   enCtlement,   maternity   leave,   employees’   beneﬁts,  
working  hours,  transfer  policies,  etc.,  and  may  alter  the  same  from  Cme  to  Cme  at  its  
sole  discreCon.  All  such  policy  decisions  of  the  Company  shall  be  binding  on  you  and  
shall  override  this  Agreement  to  that  extent.  

14.  Governing  Law/Jurisdic7on  
Your   employment   with   the   Company   is   subject   to   Indian   laws.   All   disputes   shall   be  
subject  to  the  jurisdicCon  of  [High  Court]  [State]  only.  

15.  Acceptance  of  our  oﬀer  
Please   conﬁrm   your   acceptance   of   this   Contract   of   Employment   by   signing   and  
returning  the  duplicate  copy.  

We  welcome  you,  and  look  forward  to  receiving  your  acceptance  and  to  working  with  
you.  

Yours  Sincerely,  

[Name  of  Supervisor]  
[Supervisor  DesignaCon]  
[Date]  

Schedule  I  -­‐  Compensa7on  Details  
Salary  Structure  

Basic	
  Salary
House	
  rent	
  allowance
Medical	
  allowance
Leave	
  travel	
  allowance
Additional	
  Bene7its
Performance	
  incentive
PF	
  Contribution
ESI	
  Contribution
Stock	
  Option
Car
Telephone
Note:   You   will   receive   salary,   and   all   other   beneﬁts   forming   part   of   your  
remuneraCon  package  subject  to  ,  and  aZer,  deducCon  of  tax  at  source  in  accordance  
with  applicable  law.  

Schedule  II  -­‐  Employee  Du7es  &  Responsibili7es  
Du7es:  

Responsibili7es: